One-on-One Meeting

Manager template — complete each section before, during, and after the session

Format: Full one-on-one: pre-meeting prep, timed agenda, question bank, action item tracker, and post-meeting follow-up.
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Pre-meeting prep

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Meeting agenda

60 min ⌄
5 min
Personal check-in
How are they doing? Gauge energy and mindset before diving in.
10 min
Follow up on previous action items
What was completed? What's outstanding, and why?
20 min
Workload, priorities & deliverables
Wins since last meeting, upcoming work, and any blockers.
10 min
Feedback & recognition
Specific praise or constructive feedback — frame it forward-looking.
10 min
Employee open discussion
Their time — concerns, ideas, questions, anything on their mind.
5 min
Wrap-up & action items
Summarize key points, assign 2–3 clear action items, confirm next meeting date.
Meeting notes
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Question bank

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Select questions to use in this session. Always prefer open-ended questions that invite real conversation.

Check-in & wellbeing
How are you feeling about your workload right now — what's manageable and what isn't?
What's been on your mind outside of work lately?
On a scale of 1–5, how energized do you feel at the start of each day? What would move that number up?
What problems did you solve this week that you're proud of?
Progress & priorities
What key wins have you had since our last meeting?
Are you on track to meet your goals within the timeframes you've set?
Are you able to focus your time on the most important priorities?
What's taking more time than expected — and why?
Obstacles & support
What roadblocks or challenges are you currently facing?
Are there any resources or support you need to move forward?
How can I support you right now?
Are there any areas you'd like specific feedback on?
Growth & development
Are there skills you'd like to develop that would help you reach your goals faster?
What type of feedback would help you maximize your potential right now?
What are your short, medium, and long-term professional goals?
What does success look like for you in the next 30–90 days?
Team & manager feedback
How are your interactions with teammates contributing to project success?
Are there any team dynamics affecting your ability to do your best work?
What's one thing I could change or do more of to be a better manager for you?
Are our one-on-ones a good use of your time? How could we improve them?
0 questions selected for this session
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Action item tracker

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No action items yet — add one above.

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Post-meeting follow-up

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How did this meeting go?
What to carry into the next meeting
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